A new project is starting. Your sales team is expanding. More employees need to travel for meetings, site visits or daily operations.

The need for additional company vehicles may be clear, but the right arrangement may not be.

Should your business rent vehicles for a few weeks, arrange long-term rental for several months or consider leasing for a more stable requirement?

The answer depends on how long the vehicles are needed, how they will be used and how much the requirement may change. Defining these factors first can help your company identify a more suitable vehicle arrangement without committing to an option that does not match the actual business need.

When Short-Term Rental May Be Suitable

Short-term car rental may suit businesses that need vehicles for a brief, immediate or temporary purpose.

Common situations can include:

• Business trips and outstation travel
• Corporate events
• Temporary staff assignments
• Airport transfers
• Short projects
• Seasonal increases in business activity
• Temporary replacement transport
• An urgent need while a longer-term plan is being prepared

A shorter rental period may allow the business to meet an immediate need without retaining the vehicle for longer than required.

Learn more about Hertz Malaysia’s short-term rental here.

When Long-Term Rental May Be Suitable

Long-term rental can be considered when a business needs vehicles for several months but may not be ready to enter a multi-year arrangement.

Hertz Malaysia currently offers long-term rental for periods ranging from 6 to 24 months. This may suit organizations that require vehicles for:

• Fixed-term projects
• Employees on temporary assignments
• New departments or business units
• Expansion into a new location
• Temporary increases in headcount
• Medium-term operational requirements
• A transition period before a longer fleet decision is confirmed

A long-term rental arrangement could be assessed based on the confirmed project period, expected mileage, locations and vehicle requirements.

Learn more about Hertz Malaysia’s long-term rental services here.

When Vehicle Leasing May Be Suitable

Vehicle leasing may be more relevant when the business expects its mobility requirement to continue for a longer and relatively stable period.

Hertz Malaysia describes its leasing programme as generally designed for customers who require vehicles for two years or more. It can support personal and corporate mobility needs, subject to the agreed proposal and contract.

Leasing may deserve consideration when:

• The company has an ongoing vehicle requirement
• Employees require assigned company vehicles
• The number of vehicles is expected to remain relatively stable
• Management wants selected vehicle-related services included
• Business continuity during servicing or downtime is important
• The organization does not want to purchase and later dispose of the vehicles
• The requirement is expected to continue for more than a year

Learn more about Hertz Malaysia’s leasing services here. 

Compare the Options by Business Requirement

This comparison is a general guide. The most suitable arrangement will depend on the complete requirement, vehicle availability, rates, included services and agreed commercial terms.

Match the Vehicle to the Work

The preferred model should not be the first or only piece of information in the enquiry. Explain what the vehicle needs to support.

A salesperson travelling to city-based meetings may have different requirements from a project team carrying equipment to work sites. A manager travelling long distances regularly may prioritize different features from an employee making short urban journeys.

Sharing the business purpose, passenger needs, luggage or equipment and typical routes gives the corporate team a better basis for discussing suitable vehicle categories, subject to availability.

Choose an Arrangement That Fits the Business Need

A short-term rental may support an immediate requirement. Long-term rental may suit a project, assignment or changing team for 6 to 24 months. Leasing may deserve consideration when the vehicle need is stable and expected to continue for two years or more.

Discuss Your Company Vehicle Requirements With Hertz Malaysia

Need help identifying a suitable vehicle arrangement for your business?

Call Hertz Malaysia at +603-7650 8100 to discuss your vehicle quantity, operating locations, expected usage and required duration with our team.

Vehicle availability, rates, included services and contract terms are subject to discussion and confirmation by Hertz Malaysia.